Presiding Phrases

by
Jim Slaughter, JD, CPP-T, PRP

Published as "Precise Phrases for the Presiding Officer" in the
Parliamentary Journal of the American Institute of Parliamentarians, January 1994

 

Listed below are phrases for the presiding officer as found in the latest edition of Robert's Rules of Order Newly Revised.  Slight variations of the given language may work just as well.

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OPENING THE MEETING (after quorum is present)
    "The meeting will come to order."

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RECOGNIZING MEMBERS
    "The chair recognizes . . . ."

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STATING THE QUESTION (following motion and second)
    "It is moved and seconded that [or "to"] . . ."

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WHEN DEBATE APPEARS TO HAVE ENDED (if no objection, chair can proceed to vote)
    "Are you ready for the question?"

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TAKING A VOTE (once debate appears to have ended or vote has been ordered)
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Voice Vote
"The question is on the adoption of the motion to _______. 
Those in favor of the motion, say aye. Those opposed, say no."

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Rising Vote
"Those in favor of the motion to _______ will rise [or, "stand"]." [Count vote.] "Be seated. 
Those opposed will rise." [Count vote.] "Be seated."

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Counted Rising Vote
"The question is on the adoption of the motion to _______. 
Those in favor of the motion to _______ will rise and remain standing until counted." [Count vote.] 
"Be seated. Those opposed will rise and remain standing until counted." [Count vote.] "Be seated."

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Vote by Show of Hands
"The question is on the adoption of the motion to _______. 
Those in favor of the motion will raise the right hand." [Count hands.] 
"Lower hands. Those opposed will raise the right hand." [Count hands.] 
"Lower hands."

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ANNOUNCING RESULT OF VOTE (immediately following vote)
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Voice Vote
"The ayes have it and the motion is adopted [or "carried"]."
[or] 
"The noes have it and the motion is lost."

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Uncounted Rising or Show of Hands Vote
"The affirmative has it and the motion is adopted."
[or] 
"The negative has it and the motion is lost."

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Counted Rising Vote or Show of Hands Vote
"There are 32 in the affirmative and 30 in the negative. The affirmative has it and the motion is adopted."
[or]
"There are 29 in the affirmative and 33 in the negative. The negative has it and the motion is lost."

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APPROVAL OF MINUTES
    "Are there any corrections to the minutes? If there are no corrections [or "no further         corrections"], the minutes stand [or "are"] approved [or "approved as read," or "approved as corrected"]."

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PROCEEDING THROUGH BUSINESS
    "The next item of business is . . . ."
    (NEVER say "The next order of business.")

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DISCIPLINE
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Motion Out of Order or Motion Not in Order
"The chair rules that the motion is out of order [or "not in order"] because . . ."

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Member Out of Order (serious offense while speaking)
"The member is out of order and will be seated."


 

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